Companies House is introducing new identity verification requirements as part of the reforms under the Economic Crime and Corporate Transparency Act 2023. These changes will affect directors, people with significant control (PSCs), and those filing information on behalf of companies. If you’re a business owner or director, here’s what you need to know and how to prepare.

Many of our clients will have recently received an email from Companies House regarding these changes and I am sad to say that this is not a phishing email!

What’s Changing?

Changes to identity verification requirements for company directors, and individuals with significant control, come into effect from 8 April 2025 on a voluntary basis. Mandatory ID verification comes in for new appointments and incorporations from autumn 2025, which also marks the start of a 12-month transition period for existing directors to complete ID verification.

Companies House is tightening its controls to reduce fraud, improve data accuracy, and increase transparency in the UK’s corporate register.

Who Needs to Verify Their Identity?

If you are any of the following, you’ll be required to verify your identity:

• A director of a company or LLP
• A PSC (anyone who owns or controls more than 25% of shares or voting rights)
• A person delivering filings to Companies House (unless acting via an authorised agent)

For companies, all directors must complete ID verification, not just one.

How Will ID Verification Work?

You’ll be able to verify your identity in one of three ways:

1. Directly through Companies House using an online system using this link- Verify your identity for Companies House – GOV.UK;
2. In person at selected post offices; or
3. Via an Authorised Agent – such as Barnes Roffe – who can carry out verification on your behalf.

Verification will involve uploading an image of yourself captured on an app (Gov.uk ID Check) via a verified device such as your phone and linking to an image from a passport.

Once verified, you’ll be issued with a unique Verified Account or ID number, which will be required for future filings.

What If You Don’t Comply?

Failure to complete verification may result in:

• Delays or refusals in forming a company.
• Filing restrictions (e.g. confirmation statements, changes to officers).
• Fines or criminal sanctions for deliberate non-compliance.

How can we help?

Don’t get caught out — the process is straightforward, and we’re here to help.

As a registered agent, Barnes Roffe can:

• Verify directors and PSCs on your behalf.
• Maintain compliant records with Companies House.
• File documents.
• Support with onboarding new directors or owners.

We’ll ensure your company remains compliant without disrupting your day-to-day business.

If you have any questions or want to get ahead of the new rules, please contact us today to discuss your verification strategy.

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