Barnes Roffe Payroll Services Case Study

A transport and installation company with revenues of c.£12m and a workforce comprising c.40 monthly and c.140 weekly paid employees faced significant challenges in managing their payroll efficiently.

The existing desktop payroll software demanded extensive manual input, leading to time-consuming processes and potential software crashes, particularly with a larger employee count.

The challenges we faced:

Time-consuming processes: Monthly payroll processing took a full day, while weekly payroll processing extended over three days due to the manual gathering and inputting of data.
Manual input was prone to errors: Various payroll elements such as starters, tax code changes, and statutory payments required manual input, increasing the risk of errors and system crashes.
Complexity in departmental categorisation: Employees were categorised into departments based on location and job roles, adding complexity to payroll management.
Software limitations: The desktop software struggled to handle the volume of information and often crashed during critical processing tasks.

The Barnes Roffe Payroll Services solution

In moving to our comprehensive payroll management software, the Barnes Roffe team looked to address these challenges effectively. The process involved the following steps:

Data migration: All necessary information from the desktop software was transferred to an importable Excel file, ensuring data integrity.
Process automation: Our payroll software automated various payroll processes, including importing HMRC notices, starter information, and pension updates, minimising manual intervention and reducing the risk of errors.
Customisation: Our software allowed customisation of pay elements and settings according to the company's requirements, ensuring accurate payroll calculations and compliance with regulations.
Integration with timesheet software: To streamline data gathering for the weekly payroll, a payroll macro in Excel was developed by our team, automating the extraction and formatting of data from the timesheet software directly into an import mastersheet.

The results we achieved:

Significant time savings: The monthly payroll processing time reduced from a full day to just one hour, while weekly payroll processing time decreased from three days to less than an hour.
Improved accuracy: Automation and integration features minimised manual errors and ensured compliance with HMRC regulations and company policies.
Enhanced efficiency: The streamlined payroll processes enabled the company to focus on core tasks, enhancing overall operational efficiency.
Ease of data management: The integration with timesheet software and development of payroll macros further reduced the time and effort required for data gathering, making the process more efficient and less labour-intensive.

Conclusion

By transitioning to Barnes Roffe Payroll Services and leveraging the automation and customisation capabilities of our payroll software, the company successfully addressed the challenges associated with payroll management, resulting in significant time savings, improved accuracy, and enhanced efficiency.

The collaboration with Barnes Roffe to develop a payroll macro further optimised the payroll process, highlighting the importance of partnerships in achieving operational excellence.

This case study demonstrates how working with a trusted payroll provider resulted in a technology-driven solution to transform payroll management, mitigate risks, and freed up time to focus on strategic priorities.

For further information in respect of Barnes Roffe Payroll Services, and the ongoing benefits of our payroll management tools to your business, please do not hesitate to reach out. We would be delighted to discuss how we can help you and provide you with a tailored quote for consideration.

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Barnes Roffe Payroll Services Case Study